Board of Directors Meeting: June 21, 2023

Minutes

Directors Present: Bill Hatanaka (Chair), Elyse Allan (Vice Chair), Jay Aspin (by phone, until 12:50pm), Jean-Robert Bernier, Adalsteinn Brown, Lynda Hawton Kitamura, Gillian Kernaghan, Jackie Moss, Paul Tsaparis

Directors not in Attendance: N/A

Ontario Health: Matthew Anderson (Chief Executive Officer), Anne Corbett (General Counsel and Executive Lead, Legal, Privacy and Risk), Ashley Potts (Program Manager, Legal, Privacy, Risk and Governance), Christine Gan (Executive Assistant, Legal, Risk, Privacy & Governance), Phuong Truong (Governance Coordinator), Louise Verity (Strategic Advisor, Office of the CEO), Judy Linton (Chief Nursing Executive – for item 10), Elham Roushani (Chief Financial Officer – for item 12)

Invited Guest(s): N/A

1. Chair’s Opening Remarks

The Chair welcomed Board Members to the meeting.

1.1 Call to Order

The meeting was called to order at 12:25 p.m.

1.2 Recognition of Quorum

With quorum present, the meeting was formally constituted.

1.3 Declarations of Conflict

No conflicts of interest were declared.

1.4 Approve Agenda

Upon motion duly made, seconded, and unanimously carried, the Agenda was approved as presented.

1.5 Dedication – Dr. Kernaghan

Dr. Kernaghan dedicated the Board meeting to everyone working in health care support services including food services, housekeeping, skilled trades, and facilities. She noted that these individuals do not often get recognized for their excellent work. Direct care teams could not provide services to patients without them.

Dr. Bernier will dedicate the next Board meeting.

2. Consent Agenda

2.1 Approve March 22, 2023 Board Minutes

Upon motion duly made, seconded, and unanimously carried, the minutes of the March 22, 2023 Board meeting were approved.

2.2 May FARC Consent Items

2.2.1 Approval of the OH Travel, Meal and Hospitality Expenses Policy

Upon motion duly made, seconded, and unanimously carried the Board of Directors of Ontario Health approved the following resolution:

BE IT RESOLVED THAT:

The Board of Directors approves the revisions to the Travel, Meal and Hospitality Expenses Policy as presented.

2.2.2 Approval of the OH Board Travel, Meal and Hospitality Expenses Policy

Upon motion duly made, seconded, and unanimously carried the Board of Directors of Ontario Health approved the following resolution:

BE IT RESOLVED THAT:

The Board of Directors approves the revisions to the Board of Directors Travel, Meal and Hospitality Expenses Policy as presented.

2.2.3 Approval of the OH Procurement Policy

Upon motion duly made, seconded, and unanimously carried the Board of Directors of Ontario Health approved the following resolution:

BE IT RESOLVED THAT:

The Board of Directors approves the annual review to the Procurement Policy as presented.

2.3 June Human Resources & Compensation Committee Consent Items

2.3.1 Occupational Health & Safety Policy and Respectful Workplace Policy & Program

Upon motion duly made, seconded, and unanimously carried the Board of Directors of Ontario Health approved the following resolution:

BE IT RESOLVED THAT:

The revised Occupational Health & Safety Policy and the Respectful Workplace Policy & Program be approved by the Board and posted in the Policy Hub and office locations as required per legislative requirements.

The Board moved to a closed session due to the discussion of topics that are or may be subject to exemptions under the Freedom of Information and Protection of Privacy Act.

The Board returned to an open session.

9. Innovation and Transformation Committee (ITC) Report

Mr. Tsaparis reported on the June 20, 2023 meeting including:

  • Consent Agenda:
    • Cyber Security Report

The Board moved to a closed session due to the discussion of topics that are or may be subject to exemptions under the Freedom of Information and Protection of Privacy Act.

The Board returned to an open session.

10. Quality Committee (QC) Report

Ms. Allan reported on the May 24, 2023 meeting including:

  • Genetics Program
  • Mental Health and Addictions Centre of Excellence

Ms. Allan reported on the June 20, 2023 meeting, including:

  • Trillium Gift of Life Network and Ontario Renal Network Update

The Board moved to a closed session due to the discussion of topics that are or may be subject to exemptions under the Freedom of Information and Protection of Privacy Act.

The Board returned to an open session.

12. Finance, Audit and Risk Committee (FARC) Report

The Committee Chair reported on the June 21, 2023 meeting, including:

  • The Ontario Health Audited Financial Statements for the year ended March 31, 2023

The Board moved to a closed session due to the discussion of topics that are or may be subject to exemptions under the Freedom of Information and Protection of Privacy Act.

Termination of meeting

The meeting was adjourned at 5:15 p.m.

Upon motion duly made, seconded and unanimously carried the meeting was adjourned.

(Original signed by)
William Hatanaka, Board Chair

(Original signed by)
Anne Corbett, Corporate Secretary

Last Updated: October 23, 2024